Paralegal/legal executive role

In this role you will be dealing with a varied support caseload with an emphasis across the Private Client department including Wills and Probate.

This is an opportunity for you to join a busy department that will offer excellent growth opportunities.  You will be assisting with an extensive and varied workload and will be required to hit the ground running.  A strong commercial acumen is essential.  

Requirements:

• You will be a confident individual with strong academics.  You must have passed your LPC or equivalent, ideally with a minimum of a Commendation.
• Be able to demonstrate relevant legal experience, primarily in Private Client.
• You should have excellent communication and strategy skills
• A team player who enjoys working in a collaborative environment whilst also supporting other team members and other departments in the firm.
• You will be required to promote the success of the firm both internally and externally
• You will be able to meet the Person specification listed below.

What’s on offer:

• An above market rate salary dependant on experience
• High-quality workload with a high level of support and autonomy
• An opportunity to work in a collegiate environment with a real focus on work-life balance
• Genuine prospects for progression.

Type of Work:

1. Open and close files;
2. Draft basic letters;
   3. Draft/complete simple forms;
   4. Arrange client appointments;
   5. Make general calls;
   6. Provide initial quotes and log all new enquiries;
3. Keep the firm’s Wills database up to date;
   8. Be familiar with LPA’s and Court of Protection forms and procedures;
   9. Write blogs for the department;
   10. Send and manage regular chasers; and
   11. General administrative support as required.

Main purpose of role :

1. To provide cost-effective support to the fee earners in the team in the work of the department.
2. To provide general administrative support to the office

Key tasks (not an exhaustive list) 

1. Undertake certain elements of fee earning work under supervision. In particular:

• • file creation and client care correspondence;
  • attending meetings and taking notes;
  • preparing all necessary accounts forms and understanding client ledgers;
  • file closing and managing deed storage;
  • making and receiving telephone calls, and dealing with basic telephone enquiries;
  • administrative duties including photocopying, scanning, filing, door answering and letter writing;
  • ensuring meeting rooms are set up and cleared before and after meetings;
  • attending and participating in departmental meetings

2. Deal wherever possible with routine client enquiries and communications.
3. Manage the collation of matter start and matter completion data.
4. Deputise  for  fee  earners  in  their  absence,  passing  urgent  issues  to  another  fee  earner  for guidance.
5. Co‐ordination of the key dates reminder system as outlined in the Manual.
6. Ensuring that client matter files are kept up to date with correspondence and documents
7. Shared  general  administrative  duties  undertaken  with  other  paralegals  on  a  rota  basis including:

• • Opening and sorting incoming post
  • Franking external post

Personal Specification 

• Must have at least 12 months experience in a Private Client department;
• A minimum 2:1 degree and commendation at LPC
• Enthusiastic;
• Hardworking and can demonstrate initiative;
• Extremely organised with a good telephone manner;
• The ability to complete assigned tasks effectively and promptly;
• A cheerful personality;
• Adaptable and accommodating;
• A smart and tidy appearance;
• Good attention to detail;
• IT competent, particularly with reference to the use of Word and Excel.

Please send your CV and covering letter to Ilinca Mardarescu at imardarescu@astonbond.co.uk quoting our
job reference: IM/HR/PC