Documents to Find & People To Notify When Someone Dies

When someone passes away it can be extremely overwhelming to know where to start when dealing with their affairs. After registering the death, a good place to start is to locate any important documents and notifying various agencies. 

Documents to Find:

As difficult as it might be, in order to start dealing with your loved ones affairs, someone will need to go through their personal papers to ascertain what assets and liabilities they had. If you are not up to doing this yourself, you could ask a family member, friend or even a solicitor to do it for you. 

You should keep an eye out for details of any of the following:-

  • Banks & Building Societies
  • Premium Bonds
  • Investment Portfolios
  • Original Marriage Certificates
  • Passports & Driving Licenses
  • Stocks & Shares (Original Certificates)
  • PAYE or DWP information
  • Evidence of any Trusts
  • Original Wills & Codicils
  • Gifts made in the past 7 years
  • Car ownership documents
  • Credit cards & reward cards
  • Digital assets
  • Security box information
  • Utilities, bills & subscriptions
  • Mortgages & Loans
  • Pension & Life Policies
  • Lasting Power of Attorneys
  • Business assets & accounts
  • Foreign assets (and Will)

You (or your solicitor) will need this information in order to close down and drawn in any accounts in the Estate. If you are unsure whether an asset is still valid then you should contact the provider to find out. It is especially important to ascertain the date of death value of the Estate if you are required to obtain the Grant of Probate.

Notifying People:

When you register the death, it is advisable to use the “Tell Us Once Service” as this notifies all government agencies of the death. You should also send a copy of the Death Certificate to any assets and liabilities you identified when you went through their personal papers, so that they may freeze accounts.

If you were acting under a Power of Attorney for the Deceased, then this has now come to an end and you should notify the Office of the Public Guardian about the death. You can call them on 0300 456 0300 or email them at: customerservices@publicguardian.gov.uk or write to them: PO Box 16185, Birmingham, B2 2WH

During your search through their papers, you may have found evidence of the Deceased’s assets and liabilities. You should notify all these organisation. Do not worry if you did not find any evidence though, as there are companies online who can help search for assets for a small fee. 

You will also need to notify anyone who is entitled to a share in the Estate. If there is a Will, this will be anyone named a beneficiary. If there is no Will, then the Intestacy Rules will apply. You can find out who is entitled to the Estate of someone under the Intestacy Rules here:- https://www.gov.uk/inherits-someone-dies-without-will 

If you found a copy of a Will, but not the original, it is possible that the company that made the Will are storing the original. You should contact the company named on the Will to see if they are holding anything. If it is a firm of solicitors, they will not be able to confirm any information to anyone other than the Executors named in the Will. They will also want to see a copy of the Death Certificate too. If you do have to contact a solicitor, many offer a free initial advice consultation, which you might like to take advantage of.

If you have any questions or would like assistance with any of the above, then please do not hesitate to contact our dedicated Wills & Probate team on 01753 486777 or jgani@astonbond.co.uk

Should I just use a Will Writing Service?

Back again with another in the series talking about all things Wills. This time I discuss whether it would be easier and cheaper to simply use an online Will writing service, rather than an experienced professional, like a solicitor.

If you have prepared an online Will before, or are considering doing so, you should definitely have a listen to this video.

If you would like to book a free initial consultation to discuss your Wills with one of our specialist solicitors please call us on 01753 486 777.

Or, if you have any questions, or have a topic you would like me to cover in the series then send me an email at jgani@astonbond.co.uk.

    Jade Gani

Head of Wills & Probate

Common Errors in DIY & Online Will

Back again with another installment in my series discussing all things Wills. Today I take a look at common drafting errors in DIY or online Wills.

If you’ve prepared a DIY or online Will (usually for cheap), watch this video to make sure you haven’t made any expensive mistakes!

If you would like to book a free initial consultation to discuss your Wills with one of our specialist solicitors please call us on 01753 486 777.

A Simple Overview of Inheritance Tax Law

Back again with the next episode in my lockdown series discussing all things Wills. Today, I dive into the Inheritance Tax rules and explain them in easy-to-understand terms.

Unless you’re confident in your knowledge on the subject, then it’s worth taking a look as you might be surprised!

If you would like to book a free initial consultation to discuss your Inheritance Tax with one of our specialist solicitors please call us on 01753 486 777.

Or, if you have any questions, or have a topic you would like me to cover in the series then send me an email at jgani@astonbond.co.uk.

    Jade Gani

Head of Wills & Probate

Dealing With Probate Property: The First Steps

Home Insurance:

One of the first and most important things you should do following the death of a loved one is to make sure their home insurance is updated. You should also check over any new home insurance policy and note any terms that will require action from you. 

If the house is empty, the insurers will likely want the property to be visited regularly to make sure it is secure. You may wish to change the locks or secure windows to ensure that nobody unauthorised can access it.

If the Property is still occupied:

If the property remains occupied by you or another family member, then you should consider transferring all the household related accounts over to the appropriate name. Common ones to remember are:-

  1. Gas, Water & Electricity
  2. TV Subscription & Broadband
  3. Council Tax

If the property remains occupied because it is let out to tenants, then you will need to contact the managing agents to notify them of the death. They will likely need to deal with the Executors or Personal Representatives of the Estate. If there is no managing agent then you should contact the tenants to notify them of the situation. You should also look into whether they had a proper Tenancy Agreement in place and if their deposit was protected with a deposit scheme. Some deposit protection schemes to check with include:

  • Deposit Protection Service: 0330 303 0030 or www.depositprotection.com
  • Tenancy Deposit Scheme: www.tenancydepositscheme.com
  • My Deposits: 0333 321 9401 or www.mydeposits.co.uk

If you cannot find evidence of a protected deposit or Tenancy Agreement then you should contact a solicitor for advice.

If the Property is Empty:

If the property is empty then you should make sure the property is secure. If squatters occupy the property you should contact a solicitor without delay. The police are unlikely to assist you with squatters and it may require Court action to remove them.

You should also consider having the utilities shut off if it is likely the property will be empty for a long time.  Some insurers may require you to shut of the supply. If you are able to, you should take meter readings. If you cannot locate the meter then you can contact the provider and ask them to conduct the reading on your behalf.

You should visit the property regularly and make sure it is properly ventilated to prevent damp and mould. If you notice any damage to the property you should take steps to prevent it from getting any worse. You may also find that some post has continued to be sent to the address and, if related to the Deceased, you should check through it to ensure that you haven’t missed any bills or notices.

If you are unable to undertake any of the above then you should make arrangements for someone else to do this for you. If you have any questions in relation to a probate property then contact our dedicated Wills & Probate team on 01753 48677 or jgani@astonbond.co.uk as they would be happy to assist you. 

How Do I Obtain A Death Certificate?

Losing someone you love is always a difficult and upsetting experience, which often isn’t made any easier with the red-tape involved. Sometimes when a death is sudden or unexpected it can be especially difficult to process your new reality. You may feel lost, angry, or confused on top of your deep sense of loss. Surround yourself with people who love and care for you, share memories, and focus on your grief. If you are struggling with your grief then please know there are people who can help.

Registering the Death:

In order to obtain the Death Certificate a family member will need to register the death with the local Registrars’ Office that serves the locality of where the death took place. This is the same Registrars’ Office that records births and marriages. You can find your local Registrars’ Office by either searching online or contacting your local Council offices.

Make Sure You:-

  1. Know the full name at the time of death
  2. Know any names previously used, e.g. a maiden name
  3. Know the person’s date and place of birth
  4. Know their last address
  5. Know their occupation
  6. Know the full name, date of birth and occupation of a surviving or late spouse or civil partner
  7. Know whether they were getting a State
  8. Pension or any other benefits.
  9. You should also take supporting documents that show your name and address (e.g. a utility bill) but you can still register a death without them.

Coroner’s Office:

If your loved one passed away in hospital, under unusual circumstances or for unknown reasons, it is quite likely that the Coroner’s Office will undertake a post-mortem. This is to establish the most likely cause of death and the body cannot be released to you until they have completed the post-mortem.

If a clear cause of death can be established at the post-mortem, then the Coroner’s Office usually releases the body, conclude their findings and issue the Death Certificate. However, it is sometimes necessary for the Coroner’s Office to conduct a further investigation to ascertain the true cause of death, so they might only provide an Interim Death Certificate. They may release the body whilst they undertake further investigations which may culminate in an official inquest – a bit like a trial where all the evidence is heard. You can attend the inquest and ask certain, relevant questions.

If you think someone is at fault for the death, you may wish to take a legal representative with you to the inquest. You should also note that, if you dispute the findings of an inquest and want a second post-mortem, this will not be possible if you have cremated the body.

This process can be extremely upsetting as well as confusing. It can help to know that you are able to contact the local Coroner’s Office with any of your queries or concerns. You are also welcome to contact our dedicated Wills & Probate team who can answer any of your immediate questions on 01753 486777 

Free Wills for Thames Hospice Workers – Our part during COVID-19

Following the success and feedback, we’ve received from our free Wills for NHS staff campaign during July. We’ve decided to further our offering of free Wills to the brave staff and volunteers who are keeping the Thames Hospice running throughout these difficult times and providing expert nursing and medical care to their patients.

We implore you to share this out to anyone who is out there with Thames Hospice, so that they might receive a bit of generosity on our end and help them set up a Will for complete peace of mind.

Please call us to discuss your Will on 01753 486 777 or email jgani@astonbond.co.uk

Follow this link for full terms and conditions: Full Terms and Conditions

Death: Why Don’t We Talk About it More?

They say the only inevitabilities in life are death and taxes, yet we discuss one more often and with more passion than the other. Admittedly, death is not a particularly nice topic to discuss and many people are scared or uncomfortable talking about it, but why? 

Uncertainty 

The biggest irony is that people feel scared or uncomfortable talking about death because of the general uncertainty surrounding it, but, if you take the time to have the tough conversations you can actually remove a lot of the uncertainty. 

You may not believe there is life after death, you might believe in re-carnation or heaven, or you might not be sure what exactly you think about the great beyond, but it doesn’t matter. Regardless of your position on what may happen to you, you can be certain of what will happen to your loved ones, if you just take the time to plan.  

What uncertainty means to your love ones

Disagreements often arise because your family don’t know what you really would have wanted, and you are no longer there to ask. It can be very difficult having these discussions with your loved ones directly, so if you are unable to do so that is perfectly understandable but you should at least talk to someone; priest, friend, your friendly Wills & Probate lawyer. 

If disputes arise between your family after you are gone then it could prove costly, both financially and in terms of broken relationships. Given the choice, I am sure you would rather have the slightly uncomfortable experience of talking about it than suffer the worst case scenario; after all, we grin-and-bear-it all the time with dental appointments, medical tests and even MOTs, so why not this? 

Ways to make it easier to discuss

One approach is to imagine that your Will won’t be needed for another 50+ years. Some Clients find it easier to visualise themselves as very elderly, their children and grandchildren all grown up, before they can talk about their affairs easily. We certainly hope that the Will isn’t needed for a very long time, but it can’t do any harm to be prepared.

Another approach is to view it as more of an opportunity to effectively tax plan. You might already be used to meeting or talking with an accountant or financial advisor, so why not add your lawyer to the list? They can often give you some very practical advice to minimise the impact of Inheritance Tax on your Estate and will even remind you to update your nominations or preferences on life policies and pensions etc. 

Alternatively, you might just view it as an opportunity to save your loved ones some hassle after you are gone by taking care of as much as possible while you can. One last ‘I’m here for you’ that you can give them. 

The end result

I am not ashamed to say that a lot of my clients admit they did not want to come and see me at first, but they always leave saying that they are glad and even relieved that they did. In some cases, I can the see the weight visibly lift from their shoulders at the end of a meeting: they know who will look after the children, that funds are available for them but responsibly managed, that their spouse will financially secure etc. 

You too could rid your mind of those nagging concerns and ‘what ifs’ if you just take the time and start talking about death, in a similar way that you do for your taxes: it is a necessary negative of life, some losses for which we can mitigate with proper planning in advance. 

A Will is so much more than just a piece of paper, it is your peace of mind. 

If you would like to book a free initial consultation to discuss your Will with one of our specialist solicitors please call us on 01753 486 777 

Why Should I Make a Will?

Studies show that over half of UK adults do not have a Will, and yet it is one of the most important documents that you can make in your lifetime.  But why is it so important?  

Well, whilst there are many reasons, here we will summarise the 6 most important elements to a Will so that you can quickly establish whether a Will would be beneficial to you and your family. 

Although it is something that many of us do not like to think about, and it can easily become one of those life-admin tasks that you want to put off, we like to view it a bit like Life Insurance; something we hope we won’t need to use for many years, but there as a safety net for our loved ones should the worst happen.

1. To Control the Inheritance of your Estate 

This is the primary reason to create a Will; it allows you to choose exactly how you would like your estate to be divided.  Your estate consists of all your assets and belongings that you have worked hard for over the years, and so it is important that you are provided with the opportunity to make sure they pass to the people that you would like.  

Your Will allows you to specify monetary sums that you would like to pass to a particular person, or any gifts to charities, and who you like to pass the majority (or all) of your estate to.  However, this is not just limited to money, but can also include items of sentimental value that you would like to leave to a particular person, such as a family photograph.

2. Protect your Family

Without a Will, only your spouse and blood relatives are able to inherit from your estate and this will not be family members of your choosing but will instead follow the Intestacy rules, meaning that your estate could potentially be left to someone you are not close to.  An unmarried partner, step-children, friends, and charities are all unable to inherit if you do not have a Will and it is therefore particularly important to create your Will so that you can protect those of your choice.  

It is also important to note that if you have married since making your Will, your existing Will is unfortunately unlikely to still be valid.  Instead, you will be deemed to not hold a Will and your estate may, therefore, pass entirely to your spouse if they survive you.  This would mean the majority of your Estate (but not always all of it), will pass to your new spouse. Whilst you may think that this is fine and is what you would have wanted anyway, you should consider that if your spouse also does not have a Will when they die, the whole of their Estate (including what you gave them) will pass entirely to their blood-relatives and not yours.  By making a Will, you are able to ensure that this does not happen.

If you have a spouse and children, only the first £170,000.00 of your estate will pass to your spouse, and everything over this will be split 50/50 between your spouse and your children.  This can therefore cause complications and distress if your spouse has not been adequately provided for, particularly where the majority of your estate consisted of the family home. 

3. To Avoid Estate Disputes

Your Will also allows you to appoint who you would like to deal with administering your Estate; this involves gathering in your assets, settling any liabilities or Inheritance Tax from the Estate, obtaining Grant of Probate (if required) and distributing your Estate in accordance with the wishes in your Will.  By being able to choose who you would like to be responsible for this important role, you are able to ensure you select people that you trust and who will work well together.  If your family do not work well together, you have the option to appoint a professional third party, such as a law firm, to act as your Executors instead.  This can be very useful if you are concerned that there may be family disputes as it allows the third party to act neutrally between all those named in your Will and can help resolve any disagreements.

Without a Will, it can be a very stressful and difficult time for your loved ones to decide what you would have wanted and honour this to the best of their ability.  Providing a Will removes this additional stress, as it allows you to clearly set out how you would like your Estate to be divided so those closest to you can be confident that they are acting in accordance with your wishes.  

There may also be particular people, such as an ex-spouse, that you do not wish to inherit from your Estate, and by making a Will you are able to provide evidence of your wishes beyond the grave should they attempt to make a claim.  

4. To Minimise Inheritance Tax

If your Estate is over the value of £325,000.00, known as the ‘Nil Rate Band’, then it is possible that everything over and above this may be taxed at 40%.  This is a high tax rate, and like many people, you are most likely to want the Estate that you have worked hard for to pass to those you love, rather than the taxman.  

However there is also an additional £175,000.00 tax free allowance available, known as the ‘Residence Nil Rate Band’, if you pass your house to your direct lineal descendants such as your children or grandchildren.  However, it is also important to note that there are specific and strict conditions surrounding the Residence Nil Rate Band, and so if you are wishing to make use of this allowance then it is particularly advisable to seek legal advice when preparing your Will.

If it is likely that there will still be Inheritance Tax to pay after all the allowances are accounted for, at Aston Bond, we will provide you with details as to how you can Estate plan during your lifetime to minimise the value of tax payable.  We also have links to Independent Financial Advisers that we can refer you to, should you require professional assistance in maximising the value of your Estate in the most tax efficient manner as possible.

5. For your Children’s Welfare

If you have minor children, another very useful aspect of making a Will is that it allows you to ensure that they will be well looked after and cared for until they reach adulthood.   Although minors cannot legally inherit until they reach the age of 18, or a later age if you prefer, you are still able to name them in your Will.  

Rather than the inheritance passing directly to your children, the funds are placed instead into a trust which is managed by the Trustees until your children reach the age of entitlement.  Your Trustees are usually the same people you appoint as your Executors, and their role provides them with the discretion to release monies in advance to support your children, such as in their education and welfare, as required.  

Additionally, your Will can also provide you with some peace of mind over who will look after your children, as it allows you to choose who you would like to be appointed as their guardian, rather than this potentially being decided by the courts.

6. For You!

And finally, your Will also allows you to detail what you would like to happen to you!  Although this is of course something that many of us do not wish to think about, it is still another very important aspect of the Will as it provides you with control over any funeral wishes you may have and also can be a useful guiding hand to your Executors.  However, if you would prefer not to think about this aspect just yet, then this is completely fine and there is no obligation to include this in your Will.

So those are our 6 top reasons for making a Will.  If having read this you have decided that making a Will would be beneficial to protect both you and your family and you would like to discuss things further with one of our free initial consultations, then please do not hesitate to get in touch with us on 01753 486 777

Are my Children Protected if my Spouse Remarries After my Death?

Back again with my latest episode in my ‘explaining Wills’ series, this time looking at whether your children’s inheritance is protected if your spouse re-marries after your death.

This is a common concern for my Clients and often the best solution is the use of a Life Interest Trust. This episode tries to explain the key aspects of the trust in simple terms, making it easy to understand so that you know whether this might be a suitable option for you.

If you would like to book a free initial consultation to discuss your Will with one of our specialist solicitors please call us on 01753 486 777.