In this role you will be dealing with a varied support caseload with an emphasis across the Private Client department including Wills and Probate.
This is an opportunity for you to join a busy department that will offer excellent growth opportunities. You will be assisting with an extensive and varied workload and will be required to hit the ground running. A strong commercial acumen is essential.
Requirements:
- You will be a confident individual with strong academics. You must have passed your LPC or equivalent, ideally with a minimum of a Commendation.
- Be able to demonstrate relevant legal experience, primarily in Private Client.
- You should have excellent communication and strategy skills
- A team player who enjoys working in a collaborative environment whilst also supporting other team members and other departments in the firm.
- You will be required to promote the success of the firm both internally and externally
- You will be able to meet the Person specification listed below.
What’s on offer:
- An above market rate salary dependant on experience
- High-quality workload with a high level of support and autonomy
- An opportunity to work in a collegiate environment with a real focus on work-life balance
- Genuine prospects for progression.
Type of Work:
- Open and close files;
- Draft basic letters;
3. Draft/complete simple forms;
4. Arrange client appointments;
5. Make general calls;
6. Provide initial quotes and log all new enquiries; - Keep the firm’s Wills database up to date;
8. Be familiar with LPA’s and Court of Protection forms and procedures;
9. Write blogs for the department;
10. Send and manage regular chasers; and
11. General administrative support as required.
Main purpose of role :
- To provide cost-effective support to the fee earners in the team in the work of the department.
- To provide general administrative support to the office
Key tasks (not an exhaustive list)
- Undertake certain elements of fee earning work under supervision. In particular:
-
- file creation and client care correspondence;
- attending meetings and taking notes;
- preparing all necessary accounts forms and understanding client ledgers;
- file closing and managing deed storage;
- making and receiving telephone calls, and dealing with basic telephone enquiries;
- administrative duties including photocopying, scanning, filing, door answering and letter writing;
- ensuring meeting rooms are set up and cleared before and after meetings;
- attending and participating in departmental meetings
- Deal wherever possible with routine client enquiries and communications.
- Manage the collation of matter start and matter completion data.
- Deputise for fee earners in their absence, passing urgent issues to another fee earner for guidance.
- Co‐ordination of the key dates reminder system as outlined in the Manual.
- Ensuring that client matter files are kept up to date with correspondence and documents
- Shared general administrative duties undertaken with other paralegals on a rota basis including:
-
- Opening and sorting incoming post
- Franking external post
Personal Specification
- Must have at least 12 months experience in a Private Client department;
- A minimum 2:1 degree and commendation at LPC
- Enthusiastic;
- Hardworking and can demonstrate initiative;
- Extremely organised with a good telephone manner;
- The ability to complete assigned tasks effectively and promptly;
- A cheerful personality;
- Adaptable and accommodating;
- A smart and tidy appearance;
- Good attention to detail;
- IT competent, particularly with reference to the use of Word and Excel.
Please send your CV and covering letter to Ilinca Mardarescu at imardarescu@astonbond.co.uk quoting our
job reference: IM/HR/PC